Project Administrator

About the role:

The Project Administrator is responsible for supporting the Project Management Team in the administration, co-ordination, planning and control of projects.

Main Duties & Responsibilities:

• Monitor and action emails in the ‘Installations’ Inbox, allocating and chasing emails until they are completed
• Telephone inquiry support (internally & externally)
• Organise any site induction, compliances or prerequisites identified in the Project Initiation
• Procurement of plant, equipment, materials & hire equipment required to maintain project objectives and schedules.
• Providing supplier purchase orders numbers to engineers, updating PO’s once in receipt of equipment & off-hiring. Chase suppliers when necessary to ensure OTIF deliveries, report any potential delays or shortfalls to the PM and find alternative suppliers if required.
• Review engineers working hours, ensuring appropriate rest breaks, escalating any safety concerns
• Ensure all relevant H&S documents are issued & acknowledged via Eversign (Method Statement with appropriate Risk Assessments)
• Escalate projects through direct communication with the Project Manager, if the necessary H&S actions have not been completed before work commences.
• Collate information, process & issue O&M Manuals and other project related documentation/commissioning sheets.
• Update FGas logs and asset lists
• Deploy jobs/visits to engineers.
• Book accommodation & organise transport for engineers when necessary.
• Organise the pool of apprentices & second men (In-line with department’s requirements) & allocate in the planner in collaboration with service hubs.
• Update customer portals if required.

We are looking for individuals who can meet the following requirements:

• Experience in similar role of Projects Administrator is preferred
• Excellent interpersonal and communication skills
• A high level of attention to detail
• Good organisational skills
• Excellent time management skills, with the ability to work to deadlines
• Proficient user of MS Office in particular Word and Excel
• Experience using Job Logic (Preferred but not essential)

What you will receive in return:

• Long Service Awards
• Enhanced Annual Leave & Additional Leave
• Birthday off on us
• Paid Volunteer Leave
• Referral Scheme
• Enhanced Maternity, Paternity and Adoption Leave
• Health Cash Plan
• Free Eye Test
• Trained Mental Health First Aiders
• Cycle to Work Scheme
• Training and Continuous Professional Development
• Opportunities to Progress within the Company